Streamlining Multi-Supplier Pickups with WeighPay’s Milk-Run Feature

What is WeighPay’s Milk-Run Feature?

The Milk-Run feature enables haulers to manage pickups from multiple suppliers within a single trip. Whether dropping off bins, swapping them, or collecting materials, the process is fully automated and integrated with WeighPay’s ticketing, dispatch, and inventory management systems.

Key components include:

1. Multi-Supplier Pickups: Data such as material type, weight, supplier details, and freight costs are captured in real-time at each stop using mobile devices or weighbridge integrations.
2. Unified Ticketing System: All pickups consolidate into a single ticket, simplifying billing for suppliers and haulers while streamlining inventory updates.
3. Real-Time Costing and Inventory Updates: Material and freight costs are automatically integrated into a perpetual weighted average cost, ensuring real-time visibility into inventory valuation.

How the Milk-Run Feature Works

1. Multi-Supplier Pickup Integration

Haulers collect materials from several suppliers on a single route. At each stop, critical information—material weights, supplier contributions, and any associated freight costs—is recorded and synced instantly with the WeighPay platform.

2. Consolidated Single-Ticket Billing

Upon arrival at the yard:

• Each supplier receives a detailed invoice or purchase order reflecting their contribution to the haul.
• Haulers are issued freight invoices based on the associated costs for the entire trip.
• Freight costs are apportioned across materials, ensuring seamless integration with inventory and accounting systems.

3. Automated Inventory and Costing

As materials are unloaded, the system updates inventory with real-time weighted average costs. This includes:

• Base purchase prices.
• Allocated freight costs.

This ensures immediate, accurate inventory valuation, helping businesses stay on top of material costs and profit margins.

Optimized Dispatching with Milk-Run Logistics

WeighPay’s logistics module enhances Milk-Run operations by enabling businesses to manage three primary service types:

1. Milk-Run Bin Drop-Off

Empty bins are delivered to multiple suppliers along a preplanned route. Detailed work orders specify:

• Drop-off locations.
• Bin sizes and quantities.
• Supplier details for accurate documentation.

2. Milk-Run Bin Swap

Full bins are swapped for empty ones at supplier locations. The system tracks bin movements, material weights, and supplier contributions, consolidating this data into a single ticket.

3. Milk-Run Bin Pick-Up

Haulers collect full bins from suppliers without providing replacements. Material details are recorded in real-time for accurate billing and inventory updates.

Key Benefits of the Milk-Run Feature

1. Time Savings

• Streamlined Data Entry: A single ticket consolidates all supplier and hauler transactions, eliminating redundant entries.
• Faster Reconciliation: Automated updates to billing and inventory save hours of manual cross-referencing.
• Real-Time Updates: Continuous synchronization ensures inventory and costing are always accurate and up-to-date.

2. Enhanced Accuracy

• Error-Free Processing: Automation reduces human errors in data entry and cost calculations.
• Transparent Costing: Suppliers and haulers receive detailed breakdowns, fostering trust and minimizing disputes.
• Up-to-Date Valuation: Real-time inventory valuation integrates both material and freight costs.

3. Operational Efficiency

• Optimized Logistics: Routes are planned to maximize efficiency and reduce operational costs.
• Integrated Processes: Coordination between logistics, ticketing, and inventory ensures smooth operations.
• Scalable Solutions: As businesses grow, the system handles increasing supplier loads with ease.

The Game-Changer: Perpetual Weighted Average Costing

One standout feature of the WeighPay platform is its ability to integrate freight costs into weighted average costing in real time. This provides:

• Accurate Profit Margins: Businesses gain immediate visibility into true material costs.
• Better Cash Flow Management: Real-time cost integration supports precise financial planning.
• Informed Decision-Making: Up-to-date inventory data empowers smarter purchasing and pricing strategies.

Why Businesses Need Milk-Run Dispatching

The Milk-Run feature transforms multi-supplier pickups into an efficient, transparent, and scalable process. Here’s why it’s invaluable:

1. Optimized Route Planning

• Real-time data and predefined routes minimize travel time and fuel costs.
• Haulers efficiently manage multiple suppliers in one trip, avoiding unnecessary delays.

2. Centralized Work Order Management

• Dispatchers create, track, and modify work orders from a unified dashboard.
• Seamless integration ensures alignment between logistics and yard operations.

3. Transparent Freight Allocation

• Freight costs are apportioned to each supplier’s materials, creating a clear cost breakdown.
• Automatic integration into inventory costing simplifies financial management.

4. Enhanced Visibility and Scalability

• Dispatchers monitor truck locations, load capacities, and service status in real-time.
• The system supports increasing supplier volumes without adding administrative complexity.

Delivering Value Across the Supply Chain

WeighPay’s Milk-Run feature delivers unparalleled efficiency, accuracy, and scalability for multi-supplier logistics. By automating complex processes, businesses save time, reduce costs, and gain deeper insights into their operations.

Whether managing hauls, inventory, or freight costs, WeighPay empowers businesses to stay competitive in a fast-paced market.

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