Accounting Integrations for Scrap, Waste & Aggregate Yards
Keep your preferred accounting system connected to the yard—or evaluate WeighPay’s native financial system of record. Start with the accounting boundary your team needs.
Core financials are free; fees apply only when supported money-moving services are used.
Accounting should receive the record, not a pile of re-entry
WeighPay keeps the completed ticket, customer, material, inventory, invoice, payment, and exception context together as finance takes over. The right destination depends on the system your team already uses and the control it needs.
Two connected accounting paths
Keep your accounting platform
Use WeighPay as the detailed operational subledger while your chosen accounting system remains the books of record. Start with the connector journey that fits your platform and confirm scope before rollout.
Use WeighPay ERP as the ledger
Use WeighPay ERP’s native GL, AR/AP, banking, reconciliation, reporting, approvals, and close controls when the operation wants a single financial system of record built around the yard.
From completed work to the close
The financial outcome is part of the operating workflow, not a separate after-the-fact project.
- 1. Capture the operational record — A scale ticket, inventory movement, completed job, customer, material, and payment context stay connected instead of being re-entered at day end.
- 2. Choose the financial destination — Keep an existing accounting platform as the books of record with a deep operational subledger, or route the completed record into WeighPay ERP’s native general ledger.
- 3. Reconcile the money — Invoices, payments, bills, bank activity, and exceptions have a clear owner and an auditable path from the yard to the close.
- 4. Close with confidence — Use reports, approvals, reconciliation, and close controls to review the period without reconstructing the operation from disconnected exports.
A financial workflow built for the yard
The core is free; fees apply only when supported money-moving services are used.
- Ticket-to-ledger context — Carry scale tickets, material, customer, inventory, billing, and payment context into the financial workflow.
- Native general ledger — Use double-entry journals, a chart of accounts, accounts receivable, accounts payable, and reporting in WeighPay ERP.
- Banking and reconciliation — Connect supported bank feeds, match activity, review exceptions, and keep the reconciliation trail with the ledger.
- AR, AP, and collections — Move customer invoices, vendor bills, payment activity, and collection follow-up through connected operational records.
- Controls and close — Review approvals, activity history, period readiness, and book-locking controls before financial statements are finalized.
- Auto Assist accounting support — Auto Assist can support categorization and reconciliation with configurable review and approval boundaries; it is not a replacement for your accounting judgment.
- IRS Sentinel review — Use IRS Sentinel as an internal review aid that flags unusual patterns for human review. It does not file taxes or provide legal advice.
- Core free; fees when money moves — The core WeighPay financial workflow is free. Fees apply only to supported money-moving services when a payment or other funds movement occurs.
Choose your accounting journey
Each destination explains the operational handoff, coexistence guidance, and the conversations that need a scoped implementation review.
- QuickBooks Online — A practical coexistence path for invoices, payments, customers, inventory, and chart-of-accounts context.
- QuickBooks Enterprise / Desktop — Plan a Desktop or Enterprise workflow around supported exports, imports, and a reviewed handoff rather than assuming the Online connector applies.
- Oracle NetSuite — Connect yard operations to an enterprise finance environment through a scoped integration conversation and agreed field mapping.
- Workday — Start with the completed-ticket and financial-record requirements, then confirm the Workday boundary and implementation scope with sales.
Financials and accounting integration FAQ
Is WeighPay ERP a general ledger or only an accounting export?
WeighPay ERP is a native double-entry general ledger with AR/AP, banking, reconciliation, reporting, and close controls. If you keep another accounting platform, WeighPay can also serve as the operational subledger and connect the completed yard record to that system.
Can I keep my existing accounting system?
Yes. The keep-your-books path keeps your existing accounting system as the financial system of record while WeighPay provides the scale, inventory, dispatch, billing, and operational subledger context. The exact connector scope and field mapping should be confirmed for your platform.
Can WeighPay replace QuickBooks?
For operations that want one yard-specific financial system, WeighPay ERP provides a native GL, AR/AP, banking, reconciliation, reporting, and close workflow. A staged coexistence period can keep the current process visible while the team validates the new ledger.
How do scale tickets reach financials?
The completed ticket keeps its customer, material, weight, inventory, billing, and payment context. That record can feed an existing accounting platform through the agreed connector workflow or post into WeighPay ERP’s native ledger.
Does core financials cost anything?
The core WeighPay financial workflow is free. Fees apply only when supported money-moving services are used, such as a payment movement. Any service-specific terms are confirmed before activation.
Does Auto Assist file taxes or replace my accountant?
No. Auto Assist and IRS Sentinel are review and workflow aids. They can support categorization, reconciliation, and exception review, but they do not file taxes, provide legal advice, or remove the need for qualified accounting judgment.
WeighPay ERP · Accounting integrations · Replace QuickBooks
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A focused path from pain to a decision
Qualify the operational pain, give a short high-level tour, use a focused demo to validate that pain, decide whether to move forward, then use Auto Assist–guided configuration after commitment.
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